Best Landlord Apps in 2025: Top 10 Apps for Property Management

Managing rental properties in 2025 doesn't require paper ledgers or complicated spreadsheets. Today's landlord apps put powerful property management tools in your pocket, letting you track rent, handle maintenance requests, and communicate with tenants from anywhere.

But with dozens of options available, which landlord apps are actually worth your time? We've tested and compared the most popular property management apps to help you find the perfect fit for your rental business.

This guide covers the 10 best landlord apps in 2025, comparing features, pricing, pros and cons, and which type of landlord each app works best for.

Before diving into specific apps, let's establish what separates great landlord apps from mediocre ones:

Essential Features: - **Rent tracking and collection:** See who's paid and who's late at a glance - **Payment reminders:** Automated notifications to reduce late payments - **Maintenance management:** Track repair requests from submission to completion - **Tenant communication:** Centralized messaging history - **Document storage:** Leases, receipts, and important files in one place - **Mobile access:** Full functionality on your phone

Nice-to-Have Features: - **Online rent payments:** Let tenants pay electronically - **Tenant screening:** Background and credit checks - **Accounting integration:** Sync with Xero, QuickBooks - **AI automation:** Smart categorization and insights - **E-signatures:** Sign leases digitally

Pricing Considerations: - Free tiers for small portfolios (1-3 properties) - Reasonable per-unit or flat-rate pricing - No hidden fees or locked essential features

Overview: UnitHub is an AI-powered property management platform designed specifically for landlords managing 1-50 properties. It stands out with intelligent automation that saves hours of manual work.

Key Features: - AI-powered maintenance categorization and priority suggestions - Smart rent tracking with automated reminders - Lease data extraction (upload PDF, AI fills in fields) - Online rent collection via Stripe - E-signatures built in - Tenant portal for self-service - Xero accounting integration - SMS notifications

Pricing: - Free: Up to 3 properties - Core: $19/month for up to 20 properties - Smart: $29/month for up to 200 properties

Pros: - AI automation saves 5+ hours per week - Modern, intuitive interface - Generous free tier - Affordable flat-rate pricing - Strong accounting integration

Cons: - Newer platform - Limited listing syndication

Best For: Landlords who want modern automation without enterprise pricing. Perfect for 1-50 properties.

Overview: Stessa focuses heavily on the financial side of property management, making it excellent for investors who prioritize cash flow analysis and tax preparation.

Key Features: - Automatic income and expense tracking - Tax-ready financial reports - Performance dashboards - Bank account linking - Receipt scanning - 1031 exchange tracking

Pricing: - Free tier available - Pro: $20/month

Pros: - Excellent financial reporting - Easy tax preparation - Clean interface - Strong bank integration

Cons: - Limited tenant management features - No maintenance tracking - No rent collection

Best For: Investors focused on financial analysis and tax optimization. Works well alongside other management tools.

Overview: TurboTenant offers a robust free tier that covers basic landlord needs, with premium features available through paid plans.

Key Features: - Free listing syndication to major sites - Tenant screening (credit, background, eviction) - Online rent collection - Lease document templates - Maintenance request tracking - Renter leads management

Pricing: - Free: Basic features forever - Premium: $12.42/month (annual billing)

Pros: - Strong free tier - Good listing syndication - Tenant screening included - Easy to use

Cons: - Basic automation - Limited reporting - Premium needed for full features

Best For: Budget-conscious landlords who need listing syndication and basic management tools.

Overview: Avail (now part of Realtor.com) offers a straightforward platform for landlords who prefer hands-on management with digital tools.

Key Features: - Rental listings and syndication - Tenant screening - Online lease signing - Rent collection - Maintenance tracking - Credit reporting for tenants

Pricing: - Free: Basic features - Unlimited Plus: $7/unit/month

Pros: - Simple interface - Good tenant screening - Credit boost feature for tenants - Solid free tier

Cons: - Per-unit pricing gets expensive - Basic automation - Limited AI features

Best For: DIY landlords with 1-10 units who want straightforward tools without complexity.

Overview: Buildium is a comprehensive property management platform suited for landlords scaling from small to mid-size portfolios.

Key Features: - Full accounting suite - Tenant and lease management - Maintenance management - Online payments - Tenant screening - Owner portals - 1099 e-filing

Pricing: - Essential: $55/month (up to 20 units) - Growth: $174/month (up to 50 units) - Premium: $375/month (150+ units)

Pros: - Comprehensive feature set - Strong accounting - Professional reporting - Good for scaling

Cons: - Expensive for small landlords - Complex interface - Steep learning curve

Best For: Landlords with 20-100 units who need professional-grade features.

Overview: AppFolio is an enterprise-grade platform designed for professional property managers handling large portfolios.

Key Features: - Complete property management suite - Robust accounting with CAM - Extensive reporting - Online leasing - Tenant screening - Maintenance coordination - Investor portals

Pricing: - Core: $1.40/unit/month (minimum $280/month) - Plus: $3/unit/month

Pros: - Enterprise features - Strong marketplace integrations - Professional support - Comprehensive training

Cons: - High minimum cost - Overkill for small landlords - Complex setup

Best For: Property management companies with 50+ units.

Overview: Rentec Direct offers comprehensive features at competitive pricing, making it a value leader for mid-size landlords.

Key Features: - Complete accounting - Tenant screening - Online rent collection - Maintenance tracking - Document management - Marketing and listings - Owner statements

Pricing: - Rentec PM: $45/month for up to 25 units - Rentec Pro: $55/month for 25 units + accounting

Pros: - Good value for features - Complete functionality - Responsive support - Reasonable pricing

Cons: - Dated interface - Limited mobile app - Learning curve

Best For: Value-conscious landlords with 10-50 units who need full functionality.

Overview: Landlord Studio prioritizes mobile-first design, making it perfect for landlords who manage properties on the go.

Key Features: - Excellent mobile apps (iOS/Android) - Income and expense tracking - Receipt scanning - Mileage tracking - Tenant management - Tax reports - Bank feeds

Pricing: - Free: Up to 3 properties - Go: $12/month for unlimited properties - Pro: $24/month with advanced features

Pros: - Best-in-class mobile apps - Clean interface - Good receipt scanning - Mileage tracking

Cons: - Limited automation - Basic maintenance features - No online rent collection

Best For: Landlords who primarily manage properties from their phones.

Overview: DoorLoop aims to be a complete property management solution with modern design and comprehensive features.

Key Features: - Accounting and reporting - Tenant and lease tracking - Maintenance management - Online payments - Tenant screening - Owner portal - Marketing tools

Pricing: - Starter: $59/month (20 units) - Pro: $89/month (20 units) - Premium: $149/month

Pros: - Modern interface - Comprehensive features - Good customer support - Regular updates

Cons: - Per-unit pricing - Some features locked to higher tiers - Newer platform

Best For: Landlords wanting an all-in-one modern platform with room to grow.

Overview: Apartments.com acquired Cozy and offers free landlord tools focused on listing and finding tenants.

Key Features: - Free listings on Apartments.com network - Tenant screening - Online applications - Rent collection - Lease tracking

Pricing: - Free for landlords

Pros: - Completely free - Massive listing reach - Easy tenant applications - Simple interface

Cons: - Basic management features - Limited automation - No accounting integration

Best For: Landlords focused on tenant acquisition with massive listing exposure.

Pricing Comparison (for 10 properties):

| App | Monthly Cost | Best Feature | |-----|-------------|--------------| | UnitHub | $19-29 | AI automation | | Stessa | $0-20 | Financial tracking | | TurboTenant | $0-12 | Free listings | | Avail | $0-70 | Simplicity | | Buildium | $55+ | Full accounting | | AppFolio | $280+ | Enterprise features | | Rentec Direct | $45-55 | Value | | Landlord Studio | $12-24 | Mobile apps | | DoorLoop | $59-89 | All-in-one | | Apartments.com | Free | Listing reach |

Feature Comparison:

| Feature | UnitHub | Stessa | TurboTenant | Buildium | |---------|---------|--------|-------------|----------| | AI Automation | ✅ | ❌ | ❌ | ❌ | | Rent Tracking | ✅ | ✅ | ✅ | ✅ | | Maintenance | ✅ | ❌ | ✅ | ✅ | | Online Payments | ✅ | ❌ | ✅ | ✅ | | Tenant Screening | ✅ | ❌ | ✅ | ✅ | | Free Tier | 3 units | Yes | Yes | No |

Step 1: Count your properties - 1-3 properties: Free tiers work great (UnitHub, Stessa, TurboTenant) - 4-20 properties: Value-focused paid plans (UnitHub Core, Landlord Studio) - 20-50 properties: Mid-tier solutions (Buildium, DoorLoop) - 50+ properties: Enterprise platforms (AppFolio)

Step 2: Identify your priorities - Time savings: Choose AI-powered (UnitHub) - **Financial focus:** Choose accounting-first (Stessa) - **Finding tenants:** Choose listing-focused (TurboTenant, Apartments.com) - **Mobile management:** Choose mobile-first (Landlord Studio) - **Complete solution:** Choose all-in-one (Buildium, DoorLoop)

Step 3: Test before committing - Try free tiers with real data - Test mobile experience - Check customer support responsiveness - Evaluate learning curve

Step 4: Consider growth - Will pricing scale reasonably? - Can you migrate data later? - Does it handle your planned portfolio size?

Best Overall: UnitHub - AI automation saves time, affordable pricing, modern design

Best Free Option: TurboTenant - Strong free tier with listing syndication

Best for Investors: Stessa - Unmatched financial tracking and tax reports

Best Mobile: Landlord Studio - Excellent apps for on-the-go management

Best for Growth: Buildium - Scales well from 20 to 100+ units

Our Recommendation:

For most landlords managing 1-50 properties, UnitHub offers the best combination of features, automation, and value. Start with the free tier (3 properties) and upgrade as needed.

Try UnitHub free today—no credit card required.